Job Description
Title: Patient Registration Specialist
Job Category: Triad Complete Healthcare Ardmore
Location: Ardmore , Ok
Position Type: Full-Time
Compensation: Competitive Wages
Triad Complete Healthcare in Ardmore is seeking a courteous, professional, and detail-oriented Patient Registration Specialist to support daily front office operations. This role is essential to patient experience and clinic efficiency. The ideal candidate demonstrates a patient-centered attitude and strong organizational skills. At Triad, you will find a comfortable and supportive work environment — our team members are proud to be part of the Triad family.
Patient Reception & Customer Service
- Greet and check in patients and visitors in a courteous, professional, and friendly manner.
- Verify patient information and update demographics as needed while ensuring privacy and confidentiality.
- Act as a liaison between patients, staff, and physicians, communicating clearly and effectively.
- Address patient concerns and complaints in a timely, compassionate, and professional manner.
- Inform patients of delays or changes to appointments as needed.
Phone & Appointment Management
- Answer incoming phone calls, direct inquiries appropriately, and provide accurate information regarding clinic policies and services.
- Schedule, reschedule, confirm, and remind patients of appointments according to clinic protocols.
- Coordinate with healthcare providers to manage appointment availability and patient flow efficiently.
Patient Intake & Information Management
- Perform all patient intake functions, collecting and processing forms including insurance information, medical history, and consent documents.
- Maintain accurate and up-to-date patient records in the Electronic Health Record (EHR) system.
- Prepare patient charts and ensure all required documentation is available for providers.
Insurance & Authorization Responsibilities
- Scan insurance cards, verify eligibility, validate benefits, and ensure accurate documentation for each visit.
- Identify insurance coverage issues and communicate appropriately with patients, providers, and staff.
- Perform prior authorizations with payers in a timely manner and notify physicians and team members of delays or non-coverage.
Administrative & Financial Duties
- Accurately collect co-pays, deductibles, and other payments.
- Account for daily cash and payment entries, perform daily balancing, and prepare deposits.
- Assist with billing inquiries and posted transactions.
- Process incoming and outgoing mail, faxes, and other communications.
Clinic Coordination & Organization
- Maintain a clean, organized, and professional front desk and waiting room area.
- Prioritize work assignments and utilize time between patients to review forms and data for accuracy and completeness.
- Coordinate with medical staff and management to ensure smooth clinic operations and timely patient visits.
Qualifications
- High School diploma or equivalent required
- Previous experience in a medical office, clinic, or general office environment preferred.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Basic knowledge of medical terminology and insurance processes preferred.
- Ability to understand insurance benefits and perform basic mathematical tasks.
- Proficient in basic computer skills and office equipment (phones, fax, copier).
- Ability to type at least 40 WPM.
- Strong organizational, multitasking, and critical-thinking abilities.
- Ability to follow verbal and written instructions accurately.
Preferred Skills & Experience
- Experience with Electronic Health Record (EHR) systems; Athena experience is a plus.
- Knowledge of insurance verification, prior authorizations, and billing practices.
- Compassionate and empathetic approach when working with patients and families.
- Ability to work efficiently in a fast-paced environment.
- Bilingual (Spanish/English) is a plus.
Job Tags
Full time, Work at office